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Case Study

Company: SOS DOCTORS

Category: Pharmaceuticals - Health

Applications: Galaxy Enterprise Suite, Galaxy CRM, Galaxy Mobile SFA

Company

SOS DOCTORS (https://sosiatroi.gr/) is an organization of freelancer, specialized doctors providing medical services for urgent or non-urgent cases, 24 hours a day, 365 days a year. It was established in 1993 and today it works with over 120 doctors of all basic specialties, offering a wide range of services: medical house visits, practice visits, nursing services, diagnostic examinations, clinic hospitalization, air transfer and ambulances, concession and use of specialized medical equipment, tele-conferencing and tele-consultation.

Need

SOS DOCTORS was looking for an integrated solution to replace separate applications used until recently, fully covering all operating needs of its departments, solely focusing on the best possible service and response to patient cases.
The platform needed to provide the coordinating center users with all necessary information, allowing an integrated management of medical cases, applying at the same time a multitude of special operating and commercial rules and routing to doctors, in order to provide services to patients. At the same time, a solution was required for doctors/drivers visiting patients, with a unified interface with instant updates and completion of tasks performed at each case. SOS DOCTORS paid special attention to the need to minimize case routing time to doctors, from the receipt of a patient request and the receipt of all personal and medical information to the assignment to the doctor in charge. In addition, there was an imperative need for easy monitoring of medical material consumption in cases and routing of stock replenishment requirements.
A special challenge was the modeling of all medical and commercial parameters differentiated per type of medical case and, even more so, their display on a practical and functional interface on the coordinating center users’ screens, and the screens of doctors in the field.

Solution

The solution was based on the Galaxy platform. For the Backoffice departments, the Galaxy ERP commercial and financial management subsystems were used, while the Galaxy CRM and Galaxy Mobile SFA subsystems were extensively used for the front office departments.

• Complete monitoring of doctors and other cooperating organizations
• Operating rules mechanism,
• Coordinating center organization
• Management, logging and monitoring of complete history of medical cases
• Configuration and structuring of services packages. Settlement scenarios. Calculation of medical services income. Issuing of invoices/receipts to cooperating doctors and involved organizations
• Specialized Mobile SFA solution for vehicle drivers – doctor companions (request receipt, service, registration of auxiliary tasks, material consumption in cases via the mobile device)
• Monitoring of warehouse materials with batches and attributes
• Monitoring of commercial management activity
• Management of targeted Marketing Campaigns
• Detailed case service reports, task effectiveness KPIs and combinational reports
• Special functionality and new interface screens, fully adapted by the services team, without requiring interventions on the application itself

Benefits

The particularities of this company were fully supported by the specially configured interface on the Galaxy platform. In the first six months of the Galaxy ERP/CRM/Mobile SFA productive operation, the following results were achieved:
• Unification of all processes-operations in a single platform
• Reduction of registration time for cases parameters and medical data by 30%
• Reduction of doctors’ on duty management time and updates by 30%
• Automated process of medical-pharmaceutical materials consumption and minimization of warehouse confirmation time by 80%
• Increase of auxiliary tasks by drivers (potential customers’ updates, points of interest, partner tasks) by 60%
• Integrated management of medical cases with modern mobile tools
• Optimal service and excellent response to patient cases
• Integrated information to doctors, regardless of their location

Do you want your business to take the next step into the new digital era?

Do you want your business to take the next step into the new digital era?

Relative Products

Galaxy Enterprise Suite

An integrated ERP solution supporting the growth of companies, offering flexibility & limitless information.

Galaxy CRM

An advanced, flexible CRM software organizing, managing & optimizing company-customer relationships.

Galaxy Mobile SFA

A modern mobile tool for sales executives, automating Sales, xVan Invoicing & Merchandising.